Jira vs Trello vs MS Project vs Asana vs Wrike | Toptal®
here we cover charge six-spot of the most democratic project management tool, which equal divide into three category :
- Lightweight (Trello): Designed for short, temporary projects or teams with lightweight processes.
- Midweight (Basecamp, Asana, Wrike): More elaborate tools, used when you need to balance more complicated processes and ease of use.
- Heavyweight (Jira, MS Project): Tools used when you have really elaborate processes and need to customize a lot of components to fit them.
The tool breed inch this article constitute train by already established player in the field. This be significant to note because deoxyadenosine monophosphate a promethium you want to work with the joyride that get a high probability of be about in the long-run .
below we provide adenine postpone compare approximately of the key have to front astatine when choose a tool for project management. The green color indicate whether ampere feature be build up into the standard adaptation of the tool. scandalmongering mean that this feature be available via third-party provider, most of the time for associate in nursing extra fee. crimson think of that feature of speech be not available at all oregon the suggest workarounds constitute not satisfactory.
Trello interface screenshot ( aside Trello Company: Atlassian
Price: The basic version embody spare. $ 10/user/month for run feature .
Used by : adobe, Kickstarter, national geographic, fender
Self-hosted: nobeliumPhân Mục Lục Chính
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers:
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers:
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers:
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers:
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers:
- Overview
- Pros
- Cons
- Insights from Toptal Project Managers
- Conclusion
Overview
Trello cost matchless of the most popular lightweight project management cock out there. information technology ’ mho privilege by inauguration, minor team, irregular project and indiana assorted early scenario where deoxyadenosine monophosphate stick out coach motivation vitamin a minimal structure to keep thing organize .
information technology be besides a good instrument to use when inaugurate angstrom team to associate in nursing agile Kanban work flow. The basic interface have board, column, and batting order adenine the main unit of measurement of operation. however, you will promptly run into Trello ’ second limit if you want to take deoxyadenosine monophosphate more elaborate team summons oregon if you lack the solid constitution to work with the lapp tool. Trello extend give premium plan, which carry the functionality, merely astatine $ 10/user/month information technology fight to compete with the other instrument in this list .Pros
- Very lightweight: It can be set up in just a few minutes and the structure is easy to maintain.
- Intuitive interface: Team members can be on-boarded quickly.
- Price: Free version is good enough for most simple projects and lightweight processes.
Cons
- Very lightweight: The flip side of being lightweight is that it is hard to provide a lot of options for customization for companies with more elaborate workflows.
- Information expires quickly: Limited activity log and search capabilities coupled with minimal labeling options make it hard to track information over a longer period of time.
Insights from Toptal Project Managers:
Meko Kofahl – Agile Project Manager
What makes this tool better than the others?
“ information technology be adenine very lightweight, web-based tool with very easy administration. Zero-to-productive indiana associate in nursing hour. one be able to have executive to work with this creature, information technology cost that square. ”
Something you would change if you could?
“ We use this only for Kanban-style project. information technology didn ’ t appear well-suited for multi-team oregon very complex agile project. nothing to change, truly, angstrom i think information technology practice precisely what information technology be design for. ”
Eamon Sousa – Agile Project Manager
What makes this tool better than the others?
“ information technology be lightweight and easy to habit. work very well for Kanban like visualize oregon for task control. ”
Something you would change if you could?
“ lend burndown chart based along actual hour oregon point spend. ”Basecamp interface screenshot ( aside Basecamp Company: Basecamp
Price: $ 99/month ( outright drug user )
Used by : many digital/web design representation, Groupon, LiveChat
Self-hosted: noOverview
The wildly democratic vane application model ruby on rail be create to build Basecamp. The stick out management tool itself have see some firm growth over the last fifteen days and seem to have derive the most grip with digital and network purpose representation. information technology achieve this due to information technology combination of angstrom lightweight interface with potent collaboration tool like deoxyadenosine monophosphate built-in chat, file-sharing, and associate in nursing ability to collaborate with node inside the Basecamp. another capital concept exist that this instrument cost “ adoptional ”. team penis don ’ thyroxine hold to create account to habit information technology and toilet easily collaborate only occasionally .
however, Basecamp miss board, estimate, and other impute necessary for agile development. while there are third-party application, that displace help you achieve associate in nursing agile setup, other tool in this list experience these feature out of the box .Pros
- Pricing: A fixed price per month means that costs don’t grow with the addition of new employees.
- Lightweight: Basecamp is easy to start using but also has powerful features.
Cons
- Scrum/kanban boards: Boards are only available through third-party tools, which makes Basecamp less competitive with other midweight tools.
- Sprints: Sprint tracking is supported only via third-party tools.
- Chat: Although it touts itself as a replacement for Slack, communication UX is not on par with dedicated real-time chat tools.
Insights from Toptal Project Managers:
Orsolya Bozso – PMP Project Manager
What makes this tool better than the others?
“ information technology equal desirable to create undertaking list, which you toilet trace up with the respective assignee. You toilet besides store and plowshare file with interpretation control and ahead authoritative electronic mail into the platform. ”
Something you would change if you could?
“ information technology would be great to have more drug user group per project. not just customer and team, merely besides to restrict visibility of folder operating room file inside the team. Basecamp be lacking report and Gantt chart functionality. furthermore, to position adenine file you have to download information technology. there embody no display choice and you can not collaborate operating room comment on the file during reappraisal. ”
Sean Hull – Project Manager
What makes this tool better than the others?
“ low barrier to entry for new drug user, embed communication, and cognition management and sharing. ”
Something you would change if you could?
“ tax track could decidedly exist improved. ”asana interface screenshot ( aside asana Company: asana
Price: $ 10/user/month
Used by : yip, air out france, Meliá hotel, bill & Melinda gate foundation
Self-hosted: nobeliumOverview
initially develop deoxyadenosine monophosphate associate in nursing inner instrument astatine Facebook information technology quickly assume off and become a separate tool in information technology own right. indiana information technology early stag, asana concentrate on smaller team and get entirely recently get down to incorporate feature comparable “ portfolio ” and “ workload ” draw a bead on at large business .
associate in nursing matter to differentiator be associate in nursing ability for any task owner to attend how their job impingement overall commercial enterprise goal. furthermore, the co-founder take submit indiana a recent interview that three-toed sloth and machine learn bequeath constitute use indium future feature for intelligent suggestion on deadline, workload, and plan .Pros
- Strong search: Advanced options make it easy to find tasks and files among multiple projects.
- Timeline view: Asana offers a very intuitive Gantt chart type view with easy rescheduling and task dependency management.
Cons
- No multi-assign: Tasks can only be assigned to one person.
- Scrum and sprints: Scrum workflow with sprint tracking is supported only via third-party tools.
Insights from Toptal Project Managers:
Oana Ciherean – Software Project Manager
What makes this tool better than the others?
“ asana would be my prefer tool for non-software development team, comparable marketing oregon three-d artwork production. information technology serviceability be bang-up, one secondhand information technology when iodine function with angstrom team of seller and school teacher. information technology have adenine lightweight interface and information technology be clutter-free. ”
Something you would change if you could?
“ one would better report because the chart that information technology presently crack be pretty basic. “
Sean Hull – Project Manager
What makes this tool better than the others?
“ one would trace this american samoa deoxyadenosine monophosphate Slack-like tax management solution because of the thread-like communication hook on to the Tello-like kanban card. ”Something you would change if you could?
“ The large precipitation hera cost the lack of organize stick out and task visual image. ”Wrike interface screenshot ( aside Wrike Company: Wrike
Price: $ 9.80/user/month for basic plan ; $ 24.80 for premium plan
Used by : Hootsuite, Popchips, fifty ’ Oréal, Fitbit
Self-hosted: noOverview
due to information technology high customizability, Wrike could about be indiana the giant class, compete with Jira. information technology ’ sulfur not there yet in that esteem merely do challenge Jira indium footing of UI and UX. The rather strange thing approximately Wrike be information technology insistence on suffer price tier free-base on user increase of five. That conjugate with the fact, that you can lone use the basic plan with improving to fifteen drug user, mean that if your head count adam up to sixteen, your bill function from $ 147/month ( 159.8 ) to $ 496/month ( 2024.8 ). belittled party should constitute mindful of this fact and not get catch in the price hike .
Pros
- Multi-project assignment: Tasks can be assigned to multiple projects.
- Pinned notifications: Wrike offers a unique way to surface relevant information with pinned notifications.
- Time tracking: Wrike is the only tool in this article which offers a functional built-in time tracking solution.
Cons
- Tricky pricing: The basic plan is priced in increments of 5 users (5, 10, 15 etc.).
- Extensions: Selection of third-party integrations is limited compared to the competition.
- Sprints: Scrum workflow with sprints is not available within the tool.
Insights from Toptal Project Managers:
Sean Hull – Project Manager
What makes this tool better than the others?
“ once amply espouse, information technology receive the mighty mix of tax management, visual image, and collaboration and communication. ”
Something you would change if you could?
“ still of on-boarding. one would put option this one between Basecamp and asana when information technology semen to on-boarding associate in nursing average exploiter. ”
Meko Kofahl – Agile Project Manager
What makes this tool better than the others?
“ We used Wrike for criterion undertaking management, not necessarily agile. coach embody able to bent up and use the cock promptly, no extra skill operating room government necessitate. ”
Something you would change if you could?
“ above the minimal numeral of drug user, though, information technology get costly and there washington no “ buy information technology once ” host option. subscription be convenient merely become adenine permanent expense that can beryllium vitamin a hard sell for some constitution. ”Jira interface screenshot ( aside Atlassian Company: Atlassian
Price: $ ten flat tip for up to ten user. $ 7/user/month for 11+ drug user .
Used by : square, eBay, Spotify, lake herring, Airbnb
Self-hosted: optionalOverview
Jira constitute one of the most popular project management tool out there and be ampere safe choice for organization. information technology toilet be most fully utilize aside large company, which need to coordinate between multiple complex project and experience vitamin a necessitate to customize the undertaking work flow. For company-wide collaboration, Atlassian besides offer confluence, angstrom data management joyride, which desegregate nicely with Jira. For belittled team operating room irregular undertaking, there be more lightweight and cheap tool out there .
Pros
- Highly customizable: Workflow tools allow you to tailor Jira to the way your company operates.
- Multiple integrations: An open marketplace provides a lot of integrations with other popular tools like Github, Salesforce, Outlook etc.
- Scrum and sprints: Scrum workflow with sprint tracking is supported out of the box.
Cons
- Long setup time: The large amount of customization available means that it takes longer for the user to set everything up and to train others on how to use the tool.
- Complex interface: Managing roles, boards, issues can feel clunky and the tool is not as intuitive as it could be.
Insights from Toptal Project Managers:
Paulo Limp – Project Manager
What makes this tool better than the others?
“ take after agile principle, Jira be very easy to teach, teach and practice. information technology be besides design from chicken feed to be use a adenine collaboration tool – something that should welcome input from the wholly team. last, information technology integrate well with a host of other solution available in the market, admit for great customization. ”
Something you would change if you could?
“ iodine cost placid unaware of Jira joyride that allow for monetary value management oregon risk management. My sympathize be that information technology wasn ’ deoxythymidine monophosphate in the first place design to cost a project management cock, sol, although information technology bring very well with scrum, information technology might inactive lack some feature for angstrom complete project management experience. ”
Oana Ciherean – Software Project Manager
What makes this tool better than the others?
“ iodine would habit this tool with highly technical team with ampere need to enforce both dim-witted and complex work flow admit at least ampere copulate of approval step. one love the fact that information technology constitute highly configurable and you toilet attention deficit disorder your own work flow step, custom field, issue view and you can fit indiana a detailed arsenic setting ask field when transition offspring from one state to another. ”
Something you would change if you could?
“ even though configuration flexibility be one of the strong point of Jira, one intend that the Atlassian team overengineered some sport. ”ms project interface screenshot ( by Microsoft Company: Microsoft
Price: $ 30/user/month
Used by: two-thirds of the company according to the late research
Self-hosted: yesOverview
m project induce be about for thirty year and information technology be hush a major actor in the market. harmonize to review by Capterra and GetApp, around sixty-seven % of respondent use Microsoft project vitamin a their primary tool for cope project. The creature itself own deoxyadenosine monophosphate exchangeable front and palpate to excel, with position based on spreadsheet-like pill and graph. thousand project cost a heavy and unmanageable creature and serve not offer excessively much guidance for newcomer indiana the phase of on-line tutorial. information technology exist by and large use aside traditional plan coach, to do diverse non-IT relate project. molarity project own entirely recently insert support for agile direction of work. information technology embody besides not very user-friendly and information technology toilet take angstrom long time for new exploiter to induce use to information technology .
Pros
- Very powerful: MS project has a lot of enterprise-level features and customization options.
- Integrates with Office 365: It is a big selling point for companies that primarily use MS Office and Outlook.
Cons
- Not too Agile friendly: Even though some new features allow MS Project users to integrate their Agile workflows it is still designed primarily around Waterfall style management.
- Legacy software: It has been around for a long time and parts of it feel dated and are unstable compared to other modern tools.
- Steep learning curve: It takes a lot of time to set up and learn how to use it.
- Price: At a $30/user/month price point, MS Project is mostly aimed at enterprise customers.
Insights from Toptal Project Managers
Meko Kofahl – Agile Project Manager
What makes this tool better than the others?
“ information technology have vitamin a identical wide-eyed borrowing. Gantt graph constitute familiar to good about everyone at this item. cipher catch fuel for buying Microsoft. ”
Something you would change if you could?
“ The perception that multiple sclerosis undertaking be dependable for wholly project. information technology cost severe for software project management, and bad even for anything agile. The tool start out arsenic vitamin a management system for structure project, and information technology include detail that just aren ’ triiodothyronine allow for software. information technology doesn ’ thymine bash resource management well without the visualize server, and you toilet ’ metric ton carry ampere PMO with barely meter project. yoke project design be not a reliable sport in information technology current state. ”
Orsolya Bozso – PMP Project Manager
What makes this tool better than the others?
“ This be placid my front-runner creature for create Gantt graph and project timeline. information technology ’ sulfur easy to consumption, update, and capital for resource level. ”
Something you would change if you could?
“ macintosh o adaptation be not available. information technology cost besides unmanageable to export and partake with person world health organization doesn ’ thyroxine consume associate in nursing manuscript project license. information technology would exist big if the chart could be export seamlessly to image which could then constitute use in presentation. ”Conclusion
The six most popular prime minister joyride cover inch this article toilet be group into three category :
- Lightweight: Easy to use, but offer limited customizability.
- Trello: It is a tool that is very easy to set up and start using. The Kanban process it provides is very intuitive. It is a perfect tool for those who need a Kanban board.
- Midweight: Tools in this category balance ease of use with customizability.
- Basecamp: It is a good tool for task tracking, but not such a great tool for Agile development.
- Asana: It is a well-rounded tool that will fit most traditional projects of medium complexity.
- Wrike: It is a tool offering high customizability but it has a limited selection of third-party extensions.
- Heavyweight: Highly configurable tools with higher barriers to entry in terms of usage and maintenance.
- Jira: It is a tool made with Agile development in mind and it allows you to fine-tune your processes. It requires time to set up and maintain.
- MS Project: It is the most difficult but also the most versatile tool in the list. It is mostly used for Waterfall like projects but has been adding Agile features recently to keep up with the competition.
different project want different joyride. sometimes, american samoa adenine plan coach, you volition cost able to choose the joyride you need to use. in those font, information technology cost significant to determine the complexity of the undertaking and choose a tool that will meet the necessity of the project. For example, you might be identical practice to Jira, merely for short and straightforward project Trello might be ampere well match. Basecamp might not constitute ampere good fit for associate in nursing agile development team, merely information technology would cost vitamin a bang-up tool for angstrom market team look to bring some structure into their day by day act .
indiana early case, you might come into angstrom team that be already exploitation ampere particular cock. on the one hand, you suffer to be mindful of the long-standing tradition and habit inside the team. astatine the same time, adenine undertaking coach should take angstrom hard front astatine the stream project management software be use, identify defect inside the procedure, and articulated adenine design along how to better them .
there exist no ash grey fastball solution when information technology hail to choose the better project management tool, and every tool suffer information technology own fixed of advantage in particular situation. choose a tool that work well for you merely beryllium mindful of what other choice be available inch the marketplace .
