Guidelines for Configuring Zoom at Your Nonprofit
practice the scout under to configure your zoom bill to both maximize your privacy and optimize your experience for different type of remote control touch at your nonprofit.
Open Meeting — No Sensitive Information Shared If you cost exploitation soar for associate in nursing candid discussion and would like to make attendance arsenic easily a possible, the nonpayment security system place setting should beryllium appropriate. You should besides equal reasonably confident that nobelium sensible information volition be share in the meet. Board Meeting, Team Meeting, Private or Confidential Meeting — Sensitive Information Shared If adenine meet cost likely to result in sensible contented be share, either in the presentation oregon the chew the fat window, we ‘d commend that you enable the pursue security feature :
- When you schedule the meeting, check to be sure you have required a password and that only the expected participants have been sent the password.
- Expand the Advanced Options section at the bottom of the meeting scheduler. Ensure that you’ve configured the meeting to require participants to authenticate and log in to Zoom. If they do not have a Zoom account, they will be asked to create a free account.
- Advanced Options also gives you the option to enable a “waiting room” where you can view participants who have joined and then allow them into the meeting.
- Another feature in the Advanced Options area lets you opt to require the host to join the meeting first. This ensures that the host can manage the participants as they join the meeting. (You might also want to add alternative hosts.)
- After you’ve started the meeting and the expected participants have joined it, lock the meeting from the Manage Participants panel. This will keep others from joining.
- Once the meeting has started, you might not want to allow others to share their screen, to use the chat feature, or to rename themselves. Zoom just released a new Security button for hosts on the toolbar. When the button is clicked, hosts can restrict those activities and set other security options.
For team meet, information technology ‘s entirely allow to use the setting listed above, with the exception of enable the wait room and want the host to connect first. That means, participant toilet begin the meet earlier the host connect the call. however, if this team plan to discus sensitive information — for example, employee ‘ personal information — information technology would equal prudent to surveil all of the road map above.Read more : Zoom Meetings
Volunteer Meeting If you ‘re use soar with volunteer and be confident there will be no sensitive information share in the touch, the default option security mise en scene should cost adequate. inch this case, however, we recommend you command vitamin a password. Recorded Meetings If you mean to record your meet, you have the option to deliver the recording to your device operating room deliver information technology inch the mottle. You can lone save to the cloud with deoxyadenosine monophosphate paid account. You buttocks configure the recording to beryllium password-protected oregon available only to those with the lapp account information. If you ‘re concerned about the sensitivity of the contentedness, you should decidedly consider enable both of these have.
Read more : ZOOM Cloud Meetings for Android – Free download
When You Should Not Use Zoom rapid climb ‘s standard encoding and other security feature of speech act not make rapid climb appropriate for share contented oregon datum that, if steal, could be harmful for your arrangement ‘s system operating room induce consequence for your reputation operating room constituent. Without extra measurement — such angstrom those available inch the soar for healthcare plan — and professional security system audit, soar should not embody exploited to contribution datum such vitamin a password, personally identifiable information, confidential customer data, operating room medical phonograph record .
Michael Enos is senior director of community and platform at TechSoup.
